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Employee Groups

Introduction​

The Employee groups module is an essential part of the CampX ecosystem designed to manage and customize various leave policies for an educational institution's staff and faculty. This module allows administrators to create specific Employee groups, each with unique rules and attributes, to cater to the diverse needs of the institution's workforce. This guide provides a step-by-step process for managing Employee Groups within the PeopleX Platform.

Getting Started​

To begin managing Employee groups, here’s how to navigate:

  1. Sign in to your CampX account and access PeopleX app.
  2. Click Settingson the PeopleX Sidebar.
  3. Click on Organization to view the list of dropdown items.
  4. Click on Employee groups to view the list of groups created in the organization.

Creation of Employee Groups​

To create a new employee group:

  1. Click on the Add New button in the Employee Groups section.
  2. In the pop-up dialog, enter the Group Name.
  3. Click Submit to create the group.

Employee Groups List​

Within the Employee Groups section, you will see a list of all created groups, such as Teaching, Non-Teaching, etc. Each group can be edited, deleted, or configured by clicking on the corresponding icons next to the group name.

Employee Groups Configuration​

Time Configuration​

This configuration allows you to set specific time-related parameters for each employee group. Fields include:

  • Grace for Check-in (minutes): The amount of leeway given to employees before being marked late.
  • Minimum Forenoon Working Hours: The required number of working hours before noon.
  • Check-in Time: The standard starting time for the workday.
  • Half Day Check-Out Time: The cut-off time for a half-day's work in the morning.
  • Half Day Check-in Time: The starting time for the second half of the workday.
  • Check-Out Time: The standard ending time for the workday.
  • Grace for Check-Out (minutes): The leeway given at the end of the day before being marked for early leaving.
  • Minimum Afternoon Working Hours: The required number of working hours after noon.
  • Grace Check-in Time: An alternative grace period for check-in.
  • Half Day Grace Check-Out Time: The cut-off time for a half-day's grace period in the morning.
  • Half Day Grace Check-in Time: The starting time for the second half of the workday's grace period.
  • Grace Check-Out Time: An alternative grace period for check-out.

Holiday Configuration​

This configuration allows you to manage and assign the holidays applicable to each employee group. Fields include:

  • A list of predefined holidays that can be toggled on or off to apply to the group.
  • The option to add new holidays specific to the group.

Leave Configuration​

In this section, you can define the types of leaves available and their rules. Fields include:

  • Casual Leave: Toggle to enable or disable casual leave for the group.
  • Official Duty: Toggle for official duty leaves.
  • On Duty Leave: Toggle for leaves when an employee is on official duty outside of the institution.
  • Special Casual Leave > 1 Year Employee For Marriage: Eligibility for special casual leave for marriage if employed for over a year.
  • Special Casual Leave - For Rituals: Leave for cultural or religious rituals.
  • Sick Leave: Toggle to enable sick leave.
  • Medical Leave > 1 Year Employee: Eligibility for medical leave if employed for over a year.
  • Loss Of Pay: Option to enable leaves that will incur a loss of pay.
  • Compensatory Casual Leave: Enable compensatory leave for overtime work or work done on holidays.

Time Violation Configuration​

This configuration manages the rules for tardiness and leaving early. Fields include:

  • Enable Leave Usage For Time Violations: Toggle to allow leaves to be used to compensate for time violations.
  • No of Grace Time Violations Per Month: The number of grace time violations allowed per month before penalties apply.
  • Rules for applying leave to time violations, specifying how many violations equal the deduction of a day's leave.

Weekday Configuration​

This section lets you specify the working days for the group. Fields include:

  • A list of days of the week with toggles to mark each as a working day or holiday.
Reporting Manager Configuration​

This configuration is for assigning supervisory roles within the group. Fields include:

  • Reporting Manager 1: Dropdown or selection tool to choose the primary reporting manager for the group.
  • Reporting Manager 2 (if applicable): Dropdown or selection tool to choose a secondary reporting manager or an alternative when the primary is unavailable.
  • The option to add more reporting managers if needed.

Utility of Employee Groups​

The Employee Groups feature within the CampX platform serves as a robust organizational tool, enabling administrators to categorize faculty and staff into distinct segments based on their roles, departments, or any other criteria. This classification facilitates the customization of work policies and procedures, ensuring that each group receives tailored settings that reflect their specific operational needs. By effectively segmenting employees, institutions can manage resources more efficiently, enforce relevant policies more effectively, and enhance the overall coordination across different departments and functions. The utility of this feature is foundational in creating a structured and well-organized educational environment.

Utility of Each Configuration within Employee Groups​

Time Configuration​

This ensures that all employees adhere to the institution's operational hours, promoting punctuality and accountability. It helps maintain a standard schedule, which is crucial for coordinated functioning and efficient time management across various groups.

Holiday Configuration​

Facilitates the planning of academic and administrative activities by clearly defining the holiday schedule for each group. This feature is essential for ensuring that all staff are aware of their holiday entitlements, allowing them to plan their work and personal time effectively.

Leave Configuration​

Provides a transparent and equitable system for managing various types of leave, such as sick leave, casual leave, and special leaves. It ensures that leave policies are consistently applied, preventing misunderstandings and ensuring fair treatment of all employees.

Time Violation Configuration​

Acts as a deterrent for time policy violations by setting up a clear system of consequences for late arrivals or early departures. It plays a critical role in upholding the institution's time-related norms and encourages adherence to the agreed-upon work schedule.

Weekday Configuration​

Determines which days are officially recognized as working days for each group, which is crucial for scheduling classes, assigning duties, and planning institutional operations without conflicts or overlaps.

Reporting Manager Configuration​

Establishes a clear reporting hierarchy, which is indispensable for a smooth administrative process. It delineates the chain of command for approvals, queries, and other official communications, thereby enhancing managerial efficiency and workflow clarity.

Support and Assistance​

For any additional support or questions regarding the Holiday Calendar feature, please consult our CampX Support Docs for detailed guides and FAQs. The EnrollX support team is also available to provide personalized assistance, ensuring you can fully utilize the capabilities of the CampX platform for your admissions needs. For guidance or queries, access our support docs via CampX Support Docs.